Terms of Use

1. Acceptance of Terms

By accessing or using AutoRecruit AI's services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use and our Privacy Policy. If you do not agree to these terms, please do not use our services.

Legal Capacity

You represent and warrant that you are at least 18 years old and have the legal capacity to enter into this agreement. If you are using our services on behalf of an organization, you represent that you have the authority to bind that organization to these terms.

Updates and Modifications

We reserve the right to modify these terms at any time. We will notify users of material changes via email or platform notification at least 30 days before the changes take effect.

2. Description of Services

AutoRecruit AI provides AI-powered voice recruitment services that enable automated candidate screening, interviewing, and evaluation through advanced natural language processing and machine learning technologies.

Core Services Include:

• AI Voice Interviews: Automated voice-based candidate screening and interviews
• Candidate Evaluation: AI-powered analysis and scoring of candidate responses
• Integration Services: API access and integration with third-party HR systems
• Analytics Platform: Recruitment insights, reporting, and performance metrics
• Multi-language Support: Interview capabilities in multiple languages

Service Availability

We strive to maintain 99.9% uptime but cannot guarantee uninterrupted service. We reserve the right to modify, suspend, or discontinue services with reasonable notice.

3. User Accounts and Registration

To access our services, you must create an account and provide accurate, complete information.

Account Requirements

• Provide accurate and up-to-date registration information
• Maintain the security of your account credentials
• Notify us immediately of any unauthorized account access
• Accept responsibility for all activities under your account

Account Types

• Employer Accounts: For organizations conducting recruitment
• Candidate Accounts: For individuals participating in interviews
• Administrator Accounts: For system management and configuration

Account Verification

We may require verification of your identity or organization before providing full access to our services. This may include email verification, phone verification, or document submission.

4. Acceptable Use Policy

You agree to use our services responsibly and in compliance with all applicable laws and regulations.

Prohibited Activities

• Discrimination: Using the platform to discriminate based on protected characteristics
• Misrepresentation: Providing false information about candidates or job requirements
• System Abuse: Attempting to circumvent security measures or overload systems
• Data Scraping: Automated extraction of data without authorization
• Reverse Engineering: Attempting to decipher our proprietary algorithms
• Harassment: Using the platform to harass, intimidate, or threaten others

Employment Law Compliance

Employers must ensure their use of our services complies with applicable employment laws, including but not limited to equal opportunity employment, fair hiring practices, and candidate consent requirements.

5. Intellectual Property Rights

AutoRecruit AI retains all rights to our platform, technology, and proprietary algorithms.

Our Intellectual Property

• AI models and algorithms
• Software platform and interfaces
• Proprietary methodologies and processes
• Trademarks, logos, and brand elements
• Documentation and training materials

User Content

You retain ownership of content you submit (job descriptions, candidate information, etc.), but grant us a license to process this content as necessary to provide our services.

License Grant

We grant you a limited, non-exclusive, non-transferable license to use our services in accordance with these terms. This license terminates when your agreement with us ends.

6. Voice Data and AI Processing

Our services involve processing voice data and personal information. This section outlines key aspects of this processing.

Voice Data Collection

• Consent Required: Voice recordings require explicit candidate consent
• Quality Purpose: Audio is processed to improve transcription accuracy
• Retention Limits: Voice data is retained according to our retention policy
• Security Measures: All voice data is encrypted and securely stored

AI Model Training

We may use anonymized and aggregated data to improve our AI models. Personal identifiers are removed before any data is used for training purposes.

Bias Mitigation

We continuously monitor and work to reduce bias in our AI systems. However, employers should implement additional safeguards to ensure fair hiring practices.

7. Payment Terms and Billing

Access to our services requires payment of applicable fees as outlined in your service agreement.

Subscription Plans

• Monthly Billing: Charged monthly in advance
• Annual Billing: Discounted annual payment option
• Usage-Based: Additional charges for usage beyond plan limits
• Enterprise: Custom pricing for large organizations

Payment Processing

• Payments processed through secure third-party providers
• Automatic renewal unless cancelled before billing period
• Failed payments may result in service suspension
• Refunds available according to our refund policy

Fee Changes

We may change our fees with 30 days' written notice. Continued use of services after fee changes constitutes acceptance of new pricing.

8. Limitations of Liability

Our liability is limited as outlined below, to the maximum extent permitted by applicable law.

Disclaimer of Warranties

We disclaim all warranties, including but not limited to merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that our services will be uninterrupted, error-free, or completely secure.

Limitation of Damages

Our total liability for any claims arising from your use of our services is limited to the amounts paid by you for our services in the 12 months preceding the claim.

Excluded Damages

We are not liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, data loss, or business interruption.

9. Termination

Either party may terminate this agreement under the conditions outlined below.

Termination by User

• You may cancel your subscription at any time
• Cancellation takes effect at the end of the current billing period
• You remain responsible for charges incurred before termination
• Data export options available before account closure

Termination by AutoRecruit AI

We may terminate or suspend your account immediately for:

• Violation of these terms of use
• Non-payment of fees
• Illegal or harmful activities
• Security breaches or threats

Effect of Termination

Upon termination, your right to use our services ceases immediately. We will retain your data according to our retention policy and legal requirements.

10. Governing Law and Disputes

These terms are governed by the laws of the State of California, United States, without regard to conflict of law principles.

Dispute Resolution

• Informal Resolution: We encourage contacting us directly to resolve disputes
• Binding Arbitration: Disputes will be resolved through binding arbitration
• Class Action Waiver: You waive the right to participate in class actions
• Jurisdiction: Courts in San Francisco, California have jurisdiction

Arbitration Process

Arbitration will be conducted by the American Arbitration Association (AAA) under their Commercial Arbitration Rules. The arbitration will take place in San Francisco, California.

11. Changes to Terms

We may update these terms from time to time to reflect changes in our services or legal requirements.

Notification Process

• Material changes will be communicated via email
• Notice will be provided at least 30 days before changes take effect
• Continued use constitutes acceptance of new terms
• You may terminate your account if you disagree with changes

Version Control

The current version of these terms is always available on our website. We maintain a history of previous versions for reference.